UK Timesheet Calculator 2026 — Hours & Pay
Track your weekly hours worked, calculate overtime, and work out your gross pay instantly. Perfect for hourly-paid workers, shift employees, contractors, and agency staff across the UK.
Calculate Your Hours & Pay
Enter your daily start and finish times along with any unpaid breaks. The calculator totals your weekly hours, flags overtime, and works out your gross pay — including overnight shifts that cross midnight.
Weekly Timesheet
Log each working day to calculate your total hours and pay
Your gross pay per hour before tax and NI.
Hours over this are paid at your overtime rate.
Check your contract — overtime is not a legal right in the UK.
Your Timesheet Summary
Weekly hours, overtime, and gross pay
Enter your shift times above, then click Calculate My Timesheet to see your weekly totals.
UK Working Time Rules
Key UK employment law figures relevant to timesheets and shift work. Always cross-check with your contract and the latest gov.uk guidance.
| Rule | Amount | Notes |
|---|---|---|
| National Minimum Wage (21+) | £12.21 / hr | From 1 April 2026 |
| National Minimum Wage (18-20) | £10.00 / hr | From 1 April 2026 |
| Maximum average weekly hours | 48 hours | Unless you have signed an opt-out |
| Minimum daily rest break | 20 minutes | For shifts over 6 hours |
| Minimum rest between shifts | 11 hours | Consecutive, uninterrupted |
| Minimum weekly rest | 24 hours | Or 48 hours in a fortnight |
| Standard working week (typical) | 37.5 – 40 hours | Common contract figure |
| Record keeping period | 2 years | Working time compliance records |
Timesheet FAQ
Everything UK hourly-paid workers and shift staff ask about timesheets, hours, and pay.
Subtract your start time from your finish time for each shift, then deduct any unpaid break time. For example, a 09:00–17:30 shift with a 30-minute break equals 8 hours worked. Add up all your daily totals to get your weekly hours.
Overtime rates are set by your employment contract or collective agreement — there is no legal requirement for employers to pay extra. Common rates are time-and-a-half (1.5×) for weekday overtime and double time (2×) for Sundays or bank holidays. Hours over your contracted weekly total (often 37.5 or 40 hours) usually count as overtime.
Under the Working Time Regulations 1998, you cannot work more than an average of 48 hours per week unless you have signed an opt-out agreement. You are also entitled to a 20-minute rest break if you work more than 6 hours a day, and at least 11 consecutive hours rest between shifts.
This depends on your contract. The 20-minute statutory rest break for shifts over 6 hours does not have to be paid unless your contract says otherwise. Many employers do pay for standard breaks such as lunch, while others treat them as unpaid time off the clock. Check your contract or ask HR.
For shifts that cross midnight (for example, 22:00 to 06:00), add 24 hours to the end time before subtracting the start time. So 06:00 becomes 30:00, minus 22:00, giving 8 hours. This calculator handles overnight shifts automatically.
Employers must keep records showing that workers are not exceeding the 48-hour weekly limit and are receiving their statutory rest breaks. While there is no specific legal format, most employers use timesheets, clock-in systems, or scheduling apps. You should keep your own copies in case of disputes.