Meeting Cost Calculator 2026
Instantly calculate the true financial cost of your business meetings. Understand the ROI of your time, optimize efficiency, and stop wasting money on unnecessary syncs.
Meeting Details
Enter your meeting parameters to calculate the total cost
The total number of people attending the meeting.
The average hourly salary cost per attendee (including overheads if desired).
The total length of the meeting in minutes.
Choose how many decimal places to show in the financial results.
Your Meeting Cost
Total financial impact, cost per minute, and efficiency rating
Enter your meeting details above and click Calculate Cost to see the financial impact of your time.
Common Meeting Costs
A quick reference guide showing the approximate cost of standard meetings based on an average hourly rate of £35.00 per person.
| Meeting Duration | Attendees | Total Cost | Cost Per Minute |
|---|---|---|---|
| 15 Minutes | 4 People | £35.00 | £2.33 |
| 30 Minutes | 6 People | £105.00 | £3.50 |
| 1 Hour | 5 People | £175.00 | £2.92 |
| 1 Hour | 10 People | £350.00 | £5.83 |
| 2 Hours | 8 People | £560.00 | £4.67 |
| Half Day (4h) | 12 People | £1,680.00 | £7.00 |
Meeting Cost Calculator FAQ
Everything you need to know about calculating the financial impact of meetings, understanding opportunity cost, and improving business efficiency.
To calculate the cost of a meeting, you multiply the number of attendees by their average hourly rate, and then multiply that sum by the duration of the meeting in hours. The formula is: (Number of Attendees × Average Hourly Rate) × (Meeting Duration in Minutes / 60).
Calculating meeting costs helps businesses understand the true financial impact of time spent in meetings. It highlights inefficiencies, encourages shorter and more focused meetings, and helps leaders determine if a meeting’s outcome justifies the financial investment of the attendees’ time.
The cost varies wildly based on seniority and team size, but studies suggest the average 1-hour meeting with 5-6 mid-level employees costs between £150 and £300. If executives or directors are involved, a 1-hour meeting can easily exceed £1,000.
For a standard team of 5 people earning an average of £35,000 per year (approx. £17.50 per hour), a meeting costs about £1.45 per minute. For a team of 10 senior staff earning £60,000 each, the cost jumps to £5.00 per minute.
No, this calculator focuses strictly on the ‘salary cost’ or ‘opportunity cost’ of the attendees’ time. It does not include physical overheads like room hire, catering, travel expenses, or software subscriptions, which would add to the total cost.
You can reduce meeting costs by inviting only essential personnel, setting a strict agenda with time limits, opting for shorter stand-up meetings (15 mins instead of 60), and replacing status-update meetings with asynchronous communication like email or project management tools.